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General Conference Information

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Recording of Sessions

All plenary and technical sessions are recorded. Recordings of the presentation materials will be posted to the RIC Web site approximately thirty (30) business days following the conclusion of the conference.

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Questions for Panelists

We invite RIC participants to actively take part in the conference by engaging in the question and answer portion of each technical session. You can join the discussion by submitting question(s) either electronically through the RIC App or by utilizing the standing microphones placed in the aisles of each technical session room. Electronic questions will be collected, compiled, and provided in digital format to the chairperson for appropriate speaker(s) response. Every effort will be made to answer questions during the allotted technical session time, however, if your written question is not addressed during the session, please feel free to approach the session chair, speaker, or panelist(s) after the session has ended, or e-mail them directly.

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Meeting Etiquette

As a courtesy to the speakers, exhibitors, and other conference participants, please note the following:

  • Arrive at your meeting room a few minutes before start time to help ensure the session begins on time.
  • Silence your electronic devices before entering the session meeting rooms.
  • If you need to leave the meeting room during a session, wait for a break between speakers or leave as silently as possible.
  • For safety reasons, at the end of each session and during breaks, leave the meeting rooms promptly so that conference organizers can perform room changes and equipment testing in time for the start of the next session.

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Badge Protocol

All attendees must be registered to attend the RIC. Attendees must visibly display their RIC name badge at all times during the conference. To obtain your name badge, please bring a valid form of photo identification for on-site registration check-in.

Important note: RIC attendees are reminded not lend or give their name badge to anyone and remember to remove it while outside the Conference Center.

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Emergency Contact Cards

Safety and security are paramount to the NRC, so RIC attendees will be provided with emergency contact cards during on-site registration. RIC attendees are encouraged to complete the contact cards and keep them in their badge holders behind the name badge so that first responders are aware of any medical needs in the event of a health emergency.

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Emergencies

  • In the event of a hotel emergency (i.e., fire, evacuation, etc.), the hotel staff will provide instructions on how to proceed.
  • In the event of a safety and security emergency, NRC Security or Montgomery County Police will provide instructions on how to proceed.
  • In the event of a medical health emergency, call 911 or contact an NRC or hotel staff member to contact emergency services for you.

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Security

Security will be provided by Montgomery County Police, including its K-9 officers. Please report any suspicious activity to NRC or Hotel Security staff.

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Security Bag Check

Bag checks will be conducted upon each entry to the Conference Center at various access points. Large items (suitcases, luggage, etc.) will not be permitted. We recommend that RIC attendees bring only what they will need for the day to expedite entry.

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Internet and Print Center

The Internet and Print Center is located on the lower level of the Conference Center adjacent to the White Flint Amphitheater. The Internet and Print Center is available for use by RIC attendees during registration hours.

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Reasonable Accommodations

If reasonable accommodations are necessary for you to participate in the RIC, please communicate your needs to the NRC Reasonable Accommodations Program Manager as soon as possible by emailing Reasonable_Accommodations.Resource@nrc.gov. They will work to the best of their ability to accommodate your request and ensure that no individual with a disability is excluded, denied services, segregated, or otherwise treated differently because of the absence of auxiliary aids and services identified in the Americans with Disabilities Act of 1990. Reasonable accommodation requests must be received by the closing date of online registration, to ensure that the NRC is able to address your request to the fullest extent possible. The NRC will make every effort to address all requests in a timely fashion, however, requests made after the online registration closing date cannot be guaranteed.

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Limited English Proficiency

The NRC supports the translation of outreach material consistent with the Limited English Proficiency (LEP) program established by Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency," dated August 11, 2000, and the protections against national origin discrimination in Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d). If LEP provisions are necessary for you to participate in the RIC, please communicate your needs to NRC LEP Program Managers as soon as possible by emailing Tuwanda Smith at Tuwanda.Smith@nrc.gov and Carol Walls at Carol.Walls@nrc.gov. They will work to the best of their ability to accommodate your request and ensure your LEP needs are met.

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Lost and Found

Please bring only what you will need for each day of the conference. Any items left behind will be given directly to the hotel bell stand staff. The hotel bell stand is located in the hotel lobby.

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Recycling

At the conclusion of the conference, if you choose to recycle your name badge, there will be drop boxes available to deposit name badges in located near the exits of the Conference Center.

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Parking Information

The public parking garage located on the back side of the conference center is available for use. Please navigate to the "Travel Information" link for parking information including hours and rates.

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Page Last Reviewed/Updated Monday, December 30, 2019