Required Reporting for Clearance Holders
This webpage provides information regarding reporting requirements for U.S. Nuclear Regulatory Commission (NRC) employees and NRC contractors as well as cleared licensee personnel, cleared licensee contractors and others who hold national security clearances issued by the NRC.
On this page:
What is Security Executive Agent Directive (SEAD) 3?
SEAD 3 is an executive security directive issued by the Office of the Director of National Intelligence (ODNI) in December 2016. It is designed to strengthen the safeguarding of national security equities. This directive is applicable to all executive branch agencies and individuals who hold national security clearances or hold a sensitive position.
These reporting requirements are generally consistent with the elements included in the Standard
Form–86, "Questionnaire for National Security Positions", which is completed by applicants and clearance holders during the initial and periodic reinvestigation processes, respectively.
Additionally, SEAD 3 now requires these elements to be reported prior to participation in certain activities, or as soon as possible following the start of their involvement if prior reporting is not possible.
View the Security Executive Agent Directive 3 to learn more.

What is MD 12.3?
12.3, "NRC Personnel Security Program", is a policy issued by the NRC in accordance with laws, Executive orders, other management directives and applicable directives of other Federal agencies. The objective of MD 12.3 is to provide assurance that NRC employees, consultants, contractors, and licensees are reliable and trustworthy to have access to NRC facilities, classified information, sensitive NRC information and equipment, nuclear power facilities, and special nuclear material. The NRC reviews and determines eligibility for NRC access authorization and/or employment clearance, unescorted access to nuclear power facilities, access to Safeguards Information (SGI), access to sensitive NRC information technology systems or data, and unescorted access to NRC facilities. Clearance holders at the NRC are also responsible for abiding by MD 12.3.
View MD 12.3 to learn more.

Who Needs to Report
At the NRC, SEAD 3 and MD 12.3 applies to all covered individuals who have been granted access to classified information. These covered individuals include NRC employees and cleared contractors as well as cleared licensee personnel, cleared licensee contractors and other entities that hold a security clearance from the NRC.

Why Reporting is Important
Covered individuals should be aware that they have access to valuable sensitive information which foreign intelligence agencies, adversaries, competitors and terrorists in the US and abroad may try to obtain. Therefore, covered individuals have a continuing security obligation to be aware of the risks associated with foreign intelligence operations and/or possible terrorist activities directed against them in the U.S. and abroad. This sensitive information includes, but is not limited to:
- Classified or sensitive information vital to national and economic security
- Emerging technologies and pioneering research and development
- Information relating to critical infrastructure sectors
- Proprietary secrets
- Security or counterintelligence information
Covered individuals also have a continuing obligation and responsibility for recognizing, avoiding, and reporting personal behaviors of a potential security, counterintelligence, and or insider threat concern. This includes not only self-reporting but reporting the behaviors of others with access to classified information or who hold a sensitive position.
The reporting responsibility is an important part of the "continuous evaluation" process to maintain eligibility for an NRC security clearance/access authorization.

SEAD 3 Reporting Requirements
Unofficial Foreign Contacts:
- Contact with a known or suspected foreign intelligence entity.
- Service(s) involved
- Name of individual(s) contacted
- Date(s) of contact
- Nature of contact to include any unusual or suspicious activity
- Likelihood of future contacts
- Continuing association with known foreign nationals that involve bonds of affection, personal obligation, or intimate contact; or any contact that involves the exchange of personal information. The reporting of limited or casual public contact with foreign nationals is not required absent any other reporting requirement.
- Name of foreign national(s)
- Citizenship(s)
- Occupation
- Nature of relationship (i.e. business or personal)
- Duration and frequency of contact(s)
- Current status of relationship(s)
- After initial reporting, provide updates in significant changes in the nature of the Contact regarding continuing unofficial association.
Note: Individuals are still responsible for reporting suspicious interactions, activity or unexpected events when traveling or meeting foreign nationals for official business.
- Foreign National Roommate; any foreign national(s) who co-occupies a residence for a period of more than 30 calendar days.
Foreign Activities:
- Direct involvement in foreign business
- Nature of involvement
- Countries involved
- Name of business
- Foreign bank accounts
- Financial Institution
- Country
- Ownership of foreign property
- Location
- Estimated value
- Balance due
- Purpose and use or property
- How acquired
- Application for and receipt of foreign citizenship
- Country
- Basis for citizenship
- Date of application or receipt
- Application for, possession, or use of a foreign passport or identity card for travel
- Country
- Date of application
- Reason for application/possession
- Number
- Date of Issuance
- Expiration date
- Voting in a foreign election
- Adoption of non-U.S. citizen children
- Country involved
- Foreign government organization involved
- Foreign travel required
- Adoption agency or other intermediary
- Adoptive parents' current linkage to foreign country
Unofficial (Personal) Foreign Travel:
At least five days prior to departure, all Nuclear Regulatory Commission employees and cleared contractors must report ALL unofficial foreign travel and receive authorization through the SEAD3 Foreign Travel portal. If an emergency short notice trip is required, travelers must submit information as soon as possible before the trip or no later than five (5) days after returning.
The State Department constantly revises its travel warning system for Americans abroad to streamline information on threats overseas and present it in a clearer, more user-friendly fashion. The State Department system provides a travel advisory at one of four levels for each country:
• Level 1 -- Exercise Normal Precautions -- lowest level of risk
• Level 2 -- Exercise Increased Precautions -- heightened risk
• Level 3 -- Reconsider Travel -- avoid travel due to serious risk
• Level 4 -- Do Not Travel -- highest level, with greater likelihood of life-threatening risks
Please see, for more information about the State Department Travel Advisories.
NRC Employees and Contractors with an NRC LAN Account must report using the NRC Personal International Travel Portal
Licensees and those without an NRC LAN account should email SEAD 3 Reporting Resource Inbox.
- Any arrests and detentions, issues with customs or law enforcement, or concerns that you were being followed or monitored while on official or unofficial travel.
- Travel to a foreign country where a passport other than a U.S. passport is used to enter or leave the country.
- Application for, possession of, or use of a foreign passport or identity card for travel.
- Unofficial contact with a known or suspected foreign intelligence entity.
- Foreign national contacts, including business or personal contacts, and continuing association with a known foreign national(s) or foreign national roommate(s).
- Direct involvement in a foreign business.
- Foreign bank accounts.
- Ownership of foreign property.
- Foreign citizenship.
- Voting in a foreign election.
- Adoption of a non-U.S. citizen child.
- Attempted elicitation, exploitation, blackmail, coercion, or enticement to obtain classified information or other information specifically prohibited by law from disclosure.
- Media contacts (not for official duties), where the media seeks access to classified or otherwise "protected" information (specifically prohibited by law from disclosure), whether or not the contact results in an unauthorized disclosure. Media contacts related to the fulfillment of official duties of the position held by the individual need not be reported.
- Any arrests, charges, or detentions.
- Financial issues and anomalies including, but not limited to, bankruptcy, foreclosure, tax liens, failure to pay Federal or State taxes, garnishment, over 120 days delinquent on any debt, and any unusual infusion of $10,000 or greater, such as an inheritance, winnings, or similar financial gain.
- Cohabitant(s) and any changes in status with cohabitant(s).
- Change in marital status (including marriage and legal separation).
- Change of name.
- Enrollment in an alcohol- and/or drug-related treatment or program.
- Involvement in civil court actions.
- Outside employment that creates a conflict of interest.
- Hospitalization for Mental Health Issues.
Additionally, all covered individuals have a continuing obligation and responsibility to report information pertaining to other individuals that may be of potential security or counterintelligence concern. The following information must be reported:
- An unwillingness to comply with rules and regulations or unwillingness to cooperate with security requirements.
- Unexplained affluence or excessive indebtedness
- Alcohol abuse.
- Illegal use or misuse of drugs or drug activity.
- Apparent or suspected mental health issues where there is a reason to believe it may impact the covered individual's ability to protect classified information or other information specifically prohibited by law from disclosure.
- Criminal conduct.
- Any activity that raises doubts as to whether another covered individual’s continued national security eligibility is clearly consistent with the interests of national security.
- Misuse of U.S. Government property or information systems.
- Commission of, attempted commission of, or conspiracy to commit any act of sabotage, treason, or sedition.
- Holding membership in, with the intention of furthering the aims of, or actively participating in any foreign or domestic organization or group that advocates the commission of illegal acts by force or violence.
- Being hospitalized or entering an institution for the treatment of a mental or emotional problem, or otherwise being treated for a mental illness or other condition that may cause a significant defect in judgment or reliability.
- Advocating or participating in the activities of a group or organization that has as its goal revolution by force or violence to overthrow the Government of the United States by unconstitutional means, with the knowledge that this support will further the goals of the group or organization.
- Renouncing U.S. citizenship or representing a foreign nation in activities that may be contrary to the national security of the United States.
- Parent(s), brother(s), sister(s), spouse, or offspring living in a nation whose interests may be adverse to the interests of the United States, or in satellite states or occupied areas.
- Refusing to testify before a congressional committee, a Federal or State court, or a Federal administrative body regarding charges relevant to eligibility for NRC security access authorization.
Self-reporting requirements differ from cases where personnel security has requested ongoing reporting due to a developed security concern or conditional clearance. In self-reporting, individuals are expected to proactively disclose required reporting information. In contrast, ongoing reporting involves regularly updating security personnel about specific issues identified as potential risks, often as a condition for maintaining access authorization. Failure to comply with reporting requirements and agency security inquiries may result in administrative action that may include, but is not limited to, revocation of national security eligibility or access authorization.

How to Report
Required information, except Foreign Travel Reporting, must be sent to the Personnel Security Branch (PSBReporting.Resource@nrc.gov) within five (5) days of a specified event occurring. Failure to timely report the information could result in disciplinary action and/or affect eligibility for a security clearance.
NRC Employees and Contractors with an NRC LAN Account must report using the NRC Personal International Travel Portal
Licensees and those without an NRC LAN account should email SEAD 3 Reporting Resource Inbox.

PSBReporting.Resource@nrc.gov
If you have any questions related to foreign travel reporting or the reporting portal, please contact SEAD 3 Reporting Resource Inbox.

Resources
