Event Notification Report for December 22, 2015

FITNESS FOR DUTY REPORT - DISCOVERY OF A PROHIBITED ITEM IN THE PROTECTED AREA

The licensee discovered prohibited material inside the protected area. The material has been removed. The licensee has notified the NRC Resident Inspector.

AGREEMENT STATE REPORT - RECOVERED TROXLER DENSITY GAUGE REPORTED STOLEN IN 1998

The following report was received from the Commonwealth of Pennsylvania via facsimile:

"On December 22, 2015, the Department [PA Department of Radiation Protection] was notified by Troxler Electronic Laboratories Inc. that a nuclear density gauge was found at a facility in York, Pennsylvania. [The gauge] was initially reportable per 10 CFR 20.2201 (a)(1)(ii) [EN #34669 - dated 8/27/1998].

"On August 21, 1998, McMinn's Asphalt Co., Inc., NRC License No. 37-19659-01, reported that a Troxler density gauge was stolen from their storage area in Petersburg, PA. Local law enforcement was notified, as well as the NRC (NMED Item Number 980902). Seventeen years later, on December 22, 2015, Zech's Towing from York, Pennsylvania called Troxler informing them that while cleaning out a storage shed a gauge was found. Troxler's RSO [Radiation Safety Officer] called the Department and a follow-up call was made to NRC Region 1. It was learned that McMinn's license was purchased by Pennsy Supply, Inc. (NRC License No. 23-2729496) on March 11, 2008. Pennsy Supply currently has an active Pennsylvania license, PA-1252.

Gauge information:
"Radionuclide: Cs-137
Manufacturer: Troxler
Model: 4640-B
Serial Number: 1112
Activity: 8.0 mCi (measure date 10/10/1991)

"Two PA [Department] inspectors performed a reactive inspection on December 23, 2015, verifying the details of the gauge. All indications are that the gauge has been isolated in storage since close to the time it was reported stolen. Pennsy Supply took possession of the gauge and will add it to their Pennsylvania license."

Pennsylvania Event Report ID No: PA 150038

Previous NRC EN #34669, dated 8/27/1998.

THIS MATERIAL EVENT CONTAINS A "LESS THAN CAT 3" LEVEL OF RADIOACTIVE MATERIAL

Sources that are "Less than IAEA Category 3 sources," are either sources that are very unlikely to cause permanent injury to individuals or contain a very small amount of radioactive material that would not cause any permanent injury. Some of these sources, such as moisture density gauges or thickness gauges that are Category 4, the amount of unshielded radioactive material, if not safely managed or securely protected, could possibly - although it is unlikely - temporarily injure someone who handled it or were otherwise in contact with it, or who were close to it for a period of many weeks. For additional information go to http://www-pub.iaea.org/MTCD/publications/PDF/Pub1227_web.pdf

MISSING I-125 CALIBRATION SEED

"Licensed material involved: The lost material was a single I-125 sealed source Model 6711 with an apparent activity of 0.359 mCi on 9/14/2015. The specific source missing was the calibration seed ordered along with the implant sources, which are preloaded into needles.

"Description of circumstances under which loss occurred: On 12/22/2015, during inventory and collection of seeds (from several prostate seed cases) for shipment back to the vendor for disposal, it was discovered that the calibration seed from one patient's pig was missing. This seed is distinctive due to the black marking on one half of the seed. This seed is only removed from its pig in the hot lab during calibration, so it is hypothesized that it inadvertently flipped out of forceps unnoticed during the calibration process.

"A statement of disposition, or probable disposition, of the licensed material involved: The calibrated seed is shipped in a separate pig along with the preloaded needle trays. The calibration seed is only removed from the pig in the hot lab. Therefore, our feeling is that the highest probability of loss was in the hot lab during calibration. While it is difficult to be completely sure of the location of the seed, it is felt that it is still in the hot lab in an inaccessible location.

"Exposures of individuals to radiation: Since the seed was not discovered on survey (at the lowest setting of the meter) in the hot lab nor the OR [Operating Room] suite, the best estimate of exposure to personnel is minimal. With the low energy of I-125 and the low activity of 0.359 mCi on the day of the implant (Sept. 24, 2015), it would not take much in the way of attenuating material to mitigate exposure to others.

"Actions that have been taken to recover the material: The L-Block shielding and supplies were all dismantled, moved and searched, however the seed was not found. Storage carts and stored supplies around the hot lab were also moved and surveyed, the seed however was still not recovered. Although the OR suite was surveyed at the time of the implant as a part of our policy, we returned to the same OR suite upon discovery of the missing source to survey again. The seed was still not recovered.

"Procedures or measures that have been, or will be, adopted to ensure against a recurrence: Several specific actions are warranted to reduce potential loss in the future. The highest likelihood of loss would seem to be when sources are being handled outside of their respective storage location. i.e. During movement of seeds from the pig to ion chamber and consolidation of unused seeds from the extra needles ordered for each implant. First, when the calibration seed is being removed and returned to the pig, use of reverse action forceps will be mandated. Secondly, when the seed is returned to the bottle and the cap replaced, the bottle will be inspected to verify it contains the calibration seed. Third, the practice of 'pushing out' seeds from unused needles into the pig following each case, in the OR suite, will no longer be allowed. Fourth and finally, the calibration source and the pig it is stored in, will remain in the hot lab. An extra pig with an empty bottle will be taken to the OR in the event a seed must be retrieved from a patient and must be stored."

THIS MATERIAL EVENT CONTAINS A "LESS THAN CAT 3" LEVEL OF RADIOACTIVE MATERIAL

Sources that are "Less than IAEA Category 3 sources," are either sources that are very unlikely to cause permanent injury to individuals or contain a very small amount of radioactive material that would not cause any permanent injury. Some of these sources, such as moisture density gauges or thickness gauges that are Category 4, the amount of unshielded radioactive material, if not safely managed or securely protected, could possibly - although it is unlikely - temporarily injure someone who handled it or were otherwise in contact with it, or who were close to it for a period of many weeks. For additional information go to http://www-pub.iaea.org/MTCD/publications/PDF/Pub1227_web.pdf