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Registration Information for the Electronic Generic Fundamentals Examination (GFE)

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Submitting registrants for the Generic Fundamentals Examination (GFE), in accordance with 10 CFR Part 55, is an integral part of the issuance of licenses to operators and senior operators of utilization facilities licensed under the Atomic Energy Act of 1954, as amended.

An electronic registration process has been created to improve efficiency and timeliness. Authorized facility representatives can securely submit a list of individuals for GFE registration and view their submission status after it has been submitted.  Although this process is voluntary, we encourage facilities to utilize this feature.  Utilizing this feature satisfies the requirement of 10 CFR 55.31(a)(3) for the GFE.

In order to begin the electronic GFE registration, an authorized facility representative will need to have the following:

  1. Electronic submissions are made through the Electronic Information Exchange (EIE) system.  This is the preferred and easiest method of registering individuals for the GFE.  An EIE certificate is needed for electronic submissions.  (*Note:  If the submitter currently has an EIE certificate, the same certificate can be used for GFE registration submissions.)

  2. Authorization to electronically register individuals for the GFE is required.  Once a submitter has accessed EIE (using their certificate), they can then request authorization by selecting the GFE Functions --> Request Access to Facilities menu option. (*Note:  A submitter only needs to request authorization once for each facility.)  Once authorization is requested, the NRC will provide an approval or denial via email to the submitter.  Upon receiving an approval, the submitter can begin electronic registration submissions for the GFE.

If a facility elects to forgo the electronic registration process, the submitter may follow the existing process of submitting a letter of registrant names via mail or by in-person delivery (a sample Registration Letter is provided to facility licensees in January of each Calendar Year as an enclosure or can be found in NUREG-1021, ES-205, Attachment 1):

  • By mail – Addressed to the applicable Regional Administrator.
  • By delivery in person to the NRC headquarters complex at 11555 Rockville Pike, Rockville, Maryland.

A user guide is available on the use of the electronic GFE registration, along with some frequently asked questions below:

What is the benefit to using the new electronic processes?

  1. The electronic process is secure, and ensures that only individuals with a need-to-know will access operator license applicant information, which includes Privacy Act.  The process provides the facility with immediate feedback that the information was received, and provides submission history that the facility can refer to if any questions arise about when a specific file was submitted.  The electronic submittal is quicker than sending a hard-copy through the mail and has less processing time, as the electronic submittal is run through recognition software that reads the necessary data and automatically updates required fields, whereas hard-copy information must be manually entered by NRC personnel.

How do I register an applicant for the GFE?

  1. The following steps must be taken in order to register individuals, electronically, for the GFE:

    1. If the submitter does not currently have an EIE certificate, see apply to begin the application process for a digital certificate.  Please follow the steps detailed on pages 7-41 of the user guide to install the Certificate Authority and enroll for a digital certificate.

      If the submitter experiences any issues with obtaining a certificate, they may contact the Support Center at 1-866-672-7640 (Meta_System_Help_Desk.Resource@nrc.gov).  The Support Center is available Monday – Friday, 9AM – 5PM.

    2. Once a submitter has an EIE certificate, visit the EIE web site  (*Note:  Please ensure that the rudimentary certificate is selected for authentication to EIE.  You may also be prompted to enter the password that you'd provided when enrolling for the digital certificate.)

    3. Authorization to electronically register individuals for the GFE is required.  Please follow the steps detailed on pages 42-54 of the user guide for requesting authorization.  Please note that upon a first time login to EIE, the submitter will be required to accept the Rules of Behavior and complete a user profile.  Once completed, the submitter may proceed with an authorization request.  (*Note:  A submitter only needs to request authorization once for each facility.)  Once authorization is requested, the NRC will provide an approval or denial via email to the submitter.

    4. Upon receiving an approval, the submitter can begin electronic registration submissions for the GFE.  The submitter will be presented with a landing page (i.e., the announcements screen) and menu options.  Select GFE Functions --> New GFE Submission.

    5. Once selected, a GFE registration form will appear. (*Note: All required fields will be denoted with a red asterisks.) Please follow the instructions in completing the form.

    6. Once the form has been completed, click on the Sign button. The signature is a validation of the form submitter.

    7. Once the form has been signed, press the Submit button. Once submitted, an onscreen confirmation will appear stating that the form has been submitted for processing at the NRC. (*Note: The submitter will also receive an email stating that the form has been submitted for processing at the NRC.)

How do I obtain a certificate?

  1. The following step must be taken in order to obtain an electronic certificate:

    1. If the submitter does not currently have an EIE certificate, see apply to begin the application process for a digital certificate.  Please follow the steps detailed on pages 7-41 of the user guide to install the Certificate Authority and enroll for a digital certificate.

      If the submitter experiences any issues with obtaining a certificate, they may contact the Support Center at 1-866-672-7640 (Meta_System_Help_Desk.Resource@nrc.gov).  The Support Center is available Monday – Friday, 9AM – 6PM.

What if I need to make changes to the GFE registration after it's been submitted?

  1. The new electronic process is only for the initial registration submittal and any additions to the GFE registration.  If individuals need to be removed from the GFE registration list, use the current method (either through e-mail or hard-copy) to contact the applicable regional office to inform them of the change.

Who do I contact if I have issues with obtaining a certificate or with submitting the registration?

  1. If the submitter experiences any issues with obtaining a certificate, they may contact the Support Center at 1-866-672-7640 (Meta_System_Help_Desk.Resource@nrc.gov).  The Support Center is available Monday – Friday, 9AM – 6PM.

    If a submitter experiences any issue with submitting a registration, they may contact ACMSupport@nrc.gov.

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Page Last Reviewed/Updated Friday, January 19, 2018