United States Nuclear Regulatory Commission - Protecting People and the Environment

License Requirement for Facilities Repairing Contaminated Equipment

HPPOS-132 PDR-9111210350

See the letter from K. R. Goller to All Power Reactor Licensees dated November 1, 1977. When contaminated equipment is transferred for repair or service, a license must be held by the service shop or the facility licensee prior to shipment. Reactors in Agreement States can apply to State, others to NRC for use of material at unspecified locations.

It came to NRC's attention that reactor facility licensees occasionally find it necessary to send a contaminated component to manufacturers or service companies for repair or calibration. The manufacturers or service companies do not, in many cases, have appropriate NRC or Agreement State licenses authorizing receipt, possession, use and transfer of byproduct material nor do they have the qualified personnel necessary to obtain such licenses.

The shipment of these components by or to unlicensed persons has resulted in enforcement action being taken against the persons shipping or receiving the contaminated components. Urgently needed repairs and service have been delayed while the concerned regulatory agencies attempted to resolve the problem.

It is essential that appropriate licenses be held by the repair shop or the facility licensee in accordance with the guidance of this letter, prior to shipment of the contaminated component. Some NRC facility licensees have obtained NRC or Agreement State licenses, as appropriate, authorizing possession and use of components containing byproduct material at unspecified off site locations throughout the state in which the facility is located.

NRC suggests this option be considered to avoid such problems. Applications to NRC or to an Agreement State by NRC facility licensees for such byproduct materials licenses must be completely supported by necessary information. This includes contract provisions to be employed to demonstrate full licensee control of all related matters such as shipping procedures, health physics support personnel, health physics procedures, training and experience, cleanup operations, and final survey reports.

In instances where full licensee control of all matters relating to the contaminated item while in the repair shop is not intended or feasible, the repair shop must obtain the appropriate license to permit the repair. If the licensee is able to satisfy the requirements for a byproduct materials license authorizing possession and use of his contaminated materials at unspecified sites, he may, in accordance with reciprocal NRC or Agreement State regulations, receive, possess, use and transfer such contaminated components at unspecified off-site locations in other states.

If the facility is located in a non-Agreement State, the NRC byproduct material license (issued pursuant to 10 CFR Part 30) would authorize the possession and use of the contaminated component in other non-Agreement States. By notifying the appropriate Agreement State authority by letter, or if necessary by telephone, at least five days prior to shipment of a contaminated component, an NRC licensee authorized to possess and use components containing byproduct material at unspecified off site locations throughout a non-Agreement State can (pursuant to Agreement State regulations similar to 10 CFR 150.20) obtain authorization to conduct the same activities within an Agreement State.

If the licensed facility is located in an Agreement State, the facility licensee must obtain from the Agreement State a license authorizing possession and use of components containing byproduct material at unspecified locations throughout that State. Under the reciprocity provisions of 10 CFR 150.20 and similar provisions in other Agreement State regulations, the licensee is permitted (for up to 180 days in any calendar year) to conduct the same activities in other Agreement and non-Agreement States.

If the shipment is to be made to a location in a non-Agreement State, NRC Form 241 must be submitted at least three days prior to shipment. For shipments to locations in other Agreement States, appropriate notification must be made.

If the licensee conducts the same activity for more than 180 days in any calendar year in any other state than the one for which the license was issued, he must obtain another byproduct material license from the NRC or the Agreement State, as appropriate, authorizing it to conduct such activities in that State.

Regulatory references: 10 CFR 30.3, 10 CFR 150.20

Subject codes: 3.5, 12.2, 12.9

Applicability: All

Page Last Reviewed/Updated Friday, June 12, 2015